The Financial Services Department is responsible for finance, accounting, coordination and development of the biannual budget, and reporting on the Successor Agency recognized obligations to the California Department of Finance. The department director oversees purchasing, payroll, receipts, vendor payments, and business license issuance and renewals; performs fund management; provides internal and external financial reports and invests the City's funds.
Finance and Accounting Division
This Division is responsible for internal and external financial reporting, development and implementation of financial management policies, maintaining internal accounting controls, and creating the city budget. Specific accounting functions include accounts payable, cash management, purchasing, and project accounting for special programs and for grant reporting purposes.
Payroll processing is also a function of this division; payroll duties are currently performed by the City Clerk but are overseen by the Director of Administrative Services. The City recently completed the final phase of implementation for the new financial reporting, utility billing, receipting and business license software from Tyler Technologies that has already improved financial reporting.
Utility Billing Division
This Division is responsible for billings for water, sewer, garbage and solid waste surcharge. This division, budgeted in the General Fund, is responsible for garbage and solid waste surcharge billing and collections. These services are billed on behalf of Tri-Cities Disposal and Salinas Valley Solid Waste Authority. The collected garbage and solid waste surcharge fees are then remitted to Tri-Cities Disposal and Salinas Valley Solid Waste Authority, less a 20% franchise fee that is retained by the City.
There are approximately 3,600 utility bills that are sent out on a monthly basis. Customers have the option to pay online, via telephone and in person. The City accepts cash, checks and credit cards for payment. Residents are able to connect or disconnect water service; change their garbage services and more at City Hall, Monday through Friday, 8 a.m. to 5 p.m.